Date is 2010-05-25, times are UTC+02.
23:04 <+mherrb> hi
23:04 <alanc> hello
23:04 <alanc> sorry, forgot to mail out meeting reminder
23:05 <+Bart_Massey> Greetings all; sorry I'm late
23:06 <+Bart_Massey> Apparently not the latest :-)
23:06 <agd5f> hello
23:06 <alanc> that's 4
23:07 <alanc> does anyone have any items for today's agenda?
23:08 <alanc> I got the information from Matt on his trademark research, still need to contact SFLC for the next steps
23:08 <+mherrb> I'd like to talk a bit about xds2010 budget.
23:08 <agd5f> I'm attempting to fill out the 1023 form, but may need a hand
23:09 <agd5f> should I just email the board ml?
23:10 <+Bart_Massey> agd5f: Here would be fine. What do you need?
23:10 <agd5f> hold on. let me open up the form
23:11 <+Bart_Massey> mherrb: what's up with XDS2010 budget?
23:11 <agd5f> who do we want as the authorized representative?
23:11 <+Bart_Massey> agd5f: Ideally SFLC, IMHO
23:12 <+Bart_Massey> That way we have some continuity
23:12 <agd5f> ok
23:12 <+mherrb> I got only negative replies from my attempts to find local funding for the social event.
23:12 <+mherrb> so I'd like to know how much we're prepared to spend on this.
23:12 <+Bart_Massey> mherrb: Contact keithp re Intel
23:12 <agd5f> what's our Employee Identification number and the official org name
23:12 <+Bart_Massey> If that falls through, there's other orgs we can bug
23:13 <+mherrb> since the Euro is sinking down, it's getting cheaper every day, but still..
23:13 <+Bart_Massey> agd5f: I have the document with all that information...somewhere. Drop me some email and I'll send you a scan.
23:13 <agd5f> Bart_Massey: cool
23:13 <keithp> yoiks!
23:13 <+Bart_Massey> keithp!
23:13 <keithp> agd5f: X.Org EIN: 98-0436689
23:14 <keithp> and the official name is X.Org Foundation LLC
23:14 <agd5f> mherrb: AMD can probably cover a social event. at least last time I asked
23:14 <agd5f> keithp: thanks
23:14 <+Bart_Massey> I'm not sure there's a "." in the official name; IIRC the paperwork we filed wouldn't allow it
23:14 <alanc> is the LLC name still valid?
23:14 <keithp> alanc: sadly, yes
23:14 <+Bart_Massey> No, I don't think so
23:15 <+Bart_Massey> I mean, you may know better than me, but...
23:15 <keithp> Bart_Massey: we don't have another name yet
23:15 <+Bart_Massey> IIRC when we filed the paperwork with IRS we changed it
23:15 <+Bart_Massey> keithp: Now I'm quite confused. :-)
23:16 * Bart_Massey thinks X.Org needs a more complicated legal status
23:16 <+mherrb> agd5f: do you need some cost estimates to ask again?
23:16 * Bart_Massey is sure we haven't made it to 11 yet
23:16 <agd5f> mherrb: I got tentative approval for sponsoring a happy hour. what did you have in mind?
23:16 <+Bart_Massey> We do have a Delaware Corp now, I'm pretty sure.
23:17 <alanc> must be getting near the 11th incarnation, there's been what, the MIT Consortium, the X Consoritium, the Open Group, the old X.Org...
23:17 * Bart_Massey can't remember them all
23:17 <+Bart_Massey> XFree86...
23:17 <agd5f> what month does our accounting end and what was the date xorg was formed?
23:18 <+mherrb> I had a dinner in a restaurant in mind. That would be around EUR 30 /pers including drinks.
23:18 <+Bart_Massey> agd5f: The Delaware Corp or something else?
23:18 <alanc> didn't we form the 501(c) in Portland at XDS last fall?
23:18 <agd5f> mherrb: if you can get me rough numbers, I'll ask
23:19 <alanc> we had the ritual reading of the arcane scrolls of incorporation and all that there at least
23:19 <agd5f> Bart_Massey: the organization applying for 501(c)(3)
23:19 <+Bart_Massey> agd5f: Like I say, I have all the documents we filed; drop me some email and I'll reply with a giant attachment
23:19 <+mherrb> the rough number is that EUR 30/pers we currently have 22 person registered. I hope we get up to 40 or so.
23:19 <agd5f> Bart_Massey: cool. will do
23:20 <+Bart_Massey> I'll cc alanc so that he has them too
23:20 <alanc> thanks
23:20 <+mherrb> I also plan to send a reminder with a call for talks; the program is still empty.
23:21 <+Bart_Massey> Of course it is---it's more than a week before the event :-)
23:22 <+mherrb> and if people already have setup travel plans (flights numbers an so on) tell me when you arrive / leave.
23:22 <agd5f> mherrb: I'll ask. do you think we can get a fixed rate at a restaurant? costs can get out of control very easily with food and drink
23:23 <+mherrb> yes if we go as a 40 or so group I'll negiate something with a pre-arranged price.
23:24 <+mherrb> negociate even.
23:24 <+mherrb> otherwise it's a nightmare.
23:24 <agd5f> mherrb: ok, cool
23:24 * Bart_Massey realizes negotiate is a good spelling word
23:26 <+Bart_Massey> move to adjourn
23:27 <alanc> seconded
23:28 <agd5f> +1
23:28 <agd5f> mherrb: if you can send me some estimates, I'll see what I can come up with
23:28 <+Bart_Massey> Talk to y'all in a couple of weeks!
23:28 <+mherrb> ok.