03-16

Date is 2010-03-16, times are UTC+01.

Due to some antispam rules the word g*old has not been allowed to be posted, and has been changed in the log accordingly.

21:59 <+alanc> good afternoon (or evening as the case may be)
21:59 <dberkholz> hi
22:00 <agd5f> hi
22:00 <+mherrb> hi
22:00 <stukreit> hi
22:01 <+Bart_Massey> keithp: ping?
22:01 <+alanc> so it looks like we're just short keithp (who is in channel but quiet) and anholt (who connected & dropped a few minutes ago)
22:01 <+Bart_Massey> I'll bug them by phone now and see what's up, I guess.
22:02 <dberkholz> keith was active 10-15 minutes ago
22:03 <+Bart_Massey> Can't raise either; they're probably in the same Intel mtg. :-)
22:04 <+alanc> well, 6 of us seems good enough to get started then
22:04 <+Bart_Massey> OK!
22:04 <+emmes> alanc: I gues agd5f should have +v as well ;)
22:05 <+alanc> I tried to do that, but can't since I'm not an op - need to figure out how to do that
22:05 <+Bart_Massey> Just got a text from Keith; they are indeed in a meeting.
22:05 <+emmes> right...
22:06 <+alanc> I guess we can't ask keith how he's doing on the action of transferring the treasurer docs to stukreit then
22:06 <dberkholz> hmm, i can probably fix the irc issues, i'm one of the channel masters
22:06 <+Bart_Massey> Only by email, I guess. :-(  He may show up in a bit.
22:06 <stukreit> all I can say is its not complete.
22:06 <+alanc> the other action I had noted from the last meeting was the #xorg* freenode registration - I've submitted that, it's in their queue now, which they warn may take weeks to process
22:07 <+keithp> I'm here, but the network at this hotel is 'suboptimal'
22:07 <+Bart_Massey> Thanks alanc!
22:07 <agd5f> what's the status on the 501 transition?  is there anything I can do to help?
22:07 <+Bart_Massey> keithp: Oh yeah, you're in Skandahoovia this week.
22:07 <+keithp> Bart_Massey: no, actually pdx, norway next week
22:07 <+Bart_Massey> keithp: Yeah, but Skamania, no?
22:08 <+Bart_Massey> I've notified SFLC that Alan is now the Secretary, and so they're changing the legal contact to him, I think.
22:08 <+keithp> Bart_Massey: skamania last week
22:08 <+Bart_Massey> (re Board transition)
22:08 <+Bart_Massey> keithp: Ah
22:08 <+keithp> Bart_Massey: hilton towers today and tomorrow :-)
22:08 <+Bart_Massey> (er 501 transition)
22:09 <dberkholz> any chanop can voice people via 'query chanserv voice #xf-bod nick'
22:09 <+agd5f> llc to non-profit
22:10 <+Bart_Massey> I don't even know what voicing does
22:10 <+Bart_Massey> agd5f: Yes.  alanc is now in charge. :-)
22:10 <+emmes> nothing, as long as this is not moderated
22:10 <+alanc> in xchat it gives us little g*old markers by our names 8-)
22:10 <+emmes> aaaah :-)))
22:10 <+alanc> Bart_Massey: we'll have to talk sometime about what I need to do for that then
22:10 <+Bart_Massey> Ah, *that's* what my little g*old marker means :-)
22:11 <+agd5f> :)
22:11 <+Bart_Massey> alanc: Yeah, give me a call on my cellphone or drop me some email whenever.
22:11 <+Bart_Massey> I think the main holdup at this point is getting the treasurer transfer complete and getting some financial documents together that SFLC needs.
22:12 <+alanc> keithp: any word on the treasurer handoff?
22:12 <+Bart_Massey> We've already dissolved the LLC and registered the 501 in Delaware.
22:12 <+agd5f> alanc: if you need a hand with anything let me know.  I'm happy to help
22:12 <+Bart_Massey> We just need to finish our IRS nonprofit status paperwork.
22:13 <+Bart_Massey> query chanserv voice #xf-bod stukreit
22:14 <+Bart_Massey> Oops
22:14 <+keithp> alanc: Stuart is up in Tahoe this week, but I think we're in good shape there
22:14 <+keithp> he's got a checkbook, I think the only requirement is that he have access to our monthly statements until we find a new bank
22:14 <+mherrb> ~.
22:15 <stukreit> I'm here. And I have pdf's of the statements going back aways
22:15 <+mherrb> oops. sorry
22:15 <+alanc> okay - and one of you will work out the paperwork needed for the 501(c) transition?
22:15 <+dberkholz> Bart_Massey: you need a / in front of that. =)
22:16 <stukreit> I have no view into this 501(c) action
22:16 <+Bart_Massey> dberkholz: inferred.  of course i couldn't make that work either.  what a klutz. :-)
22:17 <+Bart_Massey> stukreit: SFLC has helped us through the whole 501(c)3 process, except they need some sort of records from I think the last two years of our finances, and a projection going forward.  Keithp knows the details.
22:18 <+Bart_Massey> Once they have this, they can do the final filing so that we are officially 501(c)3
22:19 <+alanc> so under new business, we need to form our election committee - congratulations to agd5f, mherrb, emmes, keithp - you've got a bit under a year to organize next years election!
22:19 <+mherrb> heh :)
22:19 <+agd5f> :)
22:19 <+alanc> there's a page in the board private wiki with the details of what you need to do
22:20 <+stukreit> keithp: are you interested in handing this off sooner or later? (compound question)
22:20 <+agd5f> how to you access the board wiki?
22:20 <+emmes> omg ;)
22:21 <+alanc> I think I mailed the link to board mailing list last week - you do need the .htaccess stuff set up on expo - daniels or anholt should be able to help with that
22:22 <+agd5f> I've got the link, but I wasn't sure where the htaccess stuff needed to be changed
22:22 <+agd5f> and no one replied to me :/
22:23 <+alanc> yeah, I was hoping someone else would remember better than I did
22:24 <+anholt> afaik all info needed is on the wiki, but it's 500ing on me.
22:25 <+alanc> yeah, it's giving me "Internal Server Error" too - have to poke at the admins I guess
22:25 <+agd5f> er... I need access to actually see the wiki
22:25 <+anholt> but browsing around expo suggests /srv/bod.x.org/moin/htpasswd
22:26 <+keithp> stukreit: I'd love some help if you're up for it
22:26 <+agd5f> anholt: thanks
22:27 <+anholt> so dump bits in your homedir and I'll drop them in I guess?
22:28 <+stukreit> keithp: I can follow instructions (but I prefer guessing away)
22:29 <+keithp> stukreit: I'm not sure how precise the directions are, but I'll see what I've got
22:29 <+stukreit> keithp: sounds like a start
22:30 <+agd5f> anholt: it's in my ~/.htpasswd
22:30 <+anholt> done
22:30 <+agd5f> sweet
22:30 <+agd5f> thanks
22:32 <+keithp> stukreit: the note from Karen that I have is that we're responsible for filling out form 1023
22:32 <+keithp> I fear any form identified with four digits
22:33 <+stukreit> keithp: then fear must an everpresent part of your life
22:34 <+alanc> sorry, got interrupted, the other two items I had noted for today's agenda were Google Summer of Code and whot's XDS 2010 travel request
22:34 <+keithp> nah; I've got an accountant for most of those forms
22:34 <+stukreit> I guess its off to forms.irs.gov then
22:34 <+alanc> not sure there's anything we need to do for GSoC other than to heartily thank marcheu for taking the reigns from Bart to drive our application this year
22:35 <+keithp> +1
22:35 <+Bart_Massey> alanc: indeed
22:35 <+agd5f> yes
22:35 <+mherrb> +1
22:35 <+emmes> yep, thanks Marcheu
22:35 <+keithp> I'd like to move to fund whot's travel to XDS
22:35 <+agd5f> +1
22:35 <+agd5f> er seconded
22:35 <+dberkholz> +1
22:35 <+mherrb> +
22:35 <+Bart_Massey> +1
22:35 <+emmes> +1
22:35 <+alanc> +1
22:35 <+anholt> +1
22:36 <+Bart_Massey> Proviso that he has to give a talk, though
22:36 <+Bart_Massey> (I think he would anyhow. :-)
22:36 <+keithp> we can hardly stop him at most conferences
22:36 <+mherrb> The people in TLS working on multitouch are really looking forward to meet him
22:36 <+alanc> for the record we should probably state that we're approving funding at the level he quoted for airfare, plus a reasonable lodging stipend
22:37 <+Bart_Massey> +1
22:38 <+mherrb> agreed.
22:38 <+keithp> alanc: agreed
22:38 <+emmes> +1
22:38  * keithp also needs multitouch
22:38 <+Bart_Massey> I
22:38 <+alanc> looks like the airfare should be around $2300 USD, and whatever mherrb said rooms near the venue go for
22:39 <+Bart_Massey> er, I've got to go give an exam.  Need me for anything else?
22:39 <+emmes> phew. pretty hefty. but so be it.
22:39 <+alanc> I'm out of agenda items for today
22:39 <+mherrb> the rates are between 60 and 100 EUR (90-150 USD)
22:39 <+alanc> it is pretty much the opposite side of the world
22:39 <+Bart_Massey> emmes: I looked.  Intl airfare right now is insane.
22:39 <+emmes> right...
22:40 <+agd5f> seems reasonable
22:40 <+Bart_Massey> Bye all!
22:40 <+alanc> so assume $3000 would cover airfare plus 4 nights ?
22:41 <+stukreit> um, ground transport and food?
22:41 <+agd5f> alanc: yeah, I think so
22:41 <+emmes> i think local transport and food should be personal expenses
22:42 <+agd5f> emmes: me too
22:42 <+emmes> except for that we probably have a social event ;-)
22:43 <+mherrb> I'm trying to find local sponsors for a social event. If it fails I'll either ask here or find something cheap:)
22:43 <+alanc> okay, I'll record we approved a budget of $3000, and can adjust later if necessary, but at least he can reserve his plane tickets now before prices climb higher
22:43 <+stukreit> well, if on a payroll I would expect it, but I'm in favor of rules to protect our budget
22:43 <+dberkholz> might be worth asking various attendees companies to sponsor a meal each.
22:44 <+alanc> there's often people at these conferences traveling on corporate expense willing to pick up a few less fortunate attendees on their expense accounts
22:44 <+mherrb> to protect our budget I can also ask the people from ENAC if they'd have some money to contribute to Peter's travel.
22:44 <+stukreit> I wish I could offer rides on Larry's trimeran, but I don't see it happening
22:45 <+alanc> previous management never blinked when I had a couple guests on my dinner bills, have to find out about new management
22:46 <+keithp> mherrb: I'm also looking for sponsorship at Intel, will let the board know when I get a firm answer
22:46 <+mherrb> ENAC is the school and lab for air trafic controllers in .fr. They should have some money.
22:46 <+agd5f> yeah, I think AMD would probably sponsor something.  won't hurt to ask anyway
22:46 <+emmes> mherrb: same for me. given that France is cheaper for us, I'll probably be able to convince SuSE. But you never know.
22:48 <+mherrb> hmm I'll have to send an email to stephane chatty early tomorrow about this, before he learns that from posted irc logs :)
22:48 <+alanc> mherrb: you'll work that out with whot?   I don't mind if we're flying him in to have him spend an extra day in town talking to them if he wants to, since it helps evangelize our technology
22:48 <+alanc> anything else before we call the meeting to a close?
22:49 <+emmes> BTW - I haven't really noticed whot's request (have a large mail backlog ATM) - I thought he is working for RedHat now. So they're tight with travel budget as well?
22:49 <+anholt> emmes: always have been
22:49 <+mherrb> yes I'll figure out somthing. 
22:49 <+emmes> sigh :-(
22:50 <+mherrb> (sorry crossing an area with weak 3G signal)
22:50 <+stukreit> so now we're paying travel for people with real(tm) jobs?
22:50 <+alanc> most corporations are a bit tighter on travel budget right now - we picked up at least one corporate developer for Portland in 2009
22:51 <+anholt> stukreit: yes, and we have done so in the past.
22:52 <+emmes> Maybe that should be part of our sponsorship scheme, when we restart that - asking companies for travel budget
22:52 <+emmes> I mean, travel budget for their own people...
22:52 -!- whot [~phuttere@66.187.239.10] has joined #xf-bod
22:53 <+alanc> sure, now he shows up, after we spend 10 minutes using his name in vain...
22:53 <+alanc> 8-)
22:54 <+emmes> whot: you probably want to read http://www.x.org/wiki/BoardOfDirectors/IrcLogs/2010/03-16 as soon as it's filled with content :)
22:54 <whot> oh, crud. I'm too late. thanks
22:54 <+mherrb> US DST is playing games with meeting times 
22:54 <+emmes> whot, daylight saving time in US now.
22:54 <+alanc> whot: we agreed to pay for your trip, in exchange for selling you as an indentured servant to the French Air Traffic Control people mherrb knows there
22:55 <whot> hehe. sounds good. thank you
22:55 <+emmes> alanc: I think we're finally done now.
22:55 <+stukreit> I want the people to travel, but I also want to know the managemenet has received a request, and knows that they are benefiting from our nonprofit
22:56 <+stukreit> you can close now if you ant to
22:57 <+keithp> I move to adjourn
22:57 <+anholt> second
22:57 <+agd5f> +1
22:57 <+keithp> ttyl
22:57 <+alanc> meeting adjourned - thanks all